How to Rent Out a Furnished Apartment – A Step by Step Guide for the Landlord

Would you like to rent out your furnished apartment in Berlin?
Our team at VisionHome living is the perfect partner for arranging and organizing all the details to rent out your apartment. Thanks to our many years of experience renting out furnished apartments, we not only already have a network of companies with potential tenants for your furnished apartment, but we also know how to best put your apartments onto the rental market and market them online.

Here you will find an eight steps guide that leads up to welcoming new tenants, which will give you a brief overview as to the process of how VisionHome living rents an apartment. If you have any questions, please contact us Monday through Friday between 10:00 AM and 6:00 PM by phone at +49 30 67 955 955. You can also send us an email to welcome@vision-home.de or use our contact form. We will be happy to help in any way we can.

1

Send Photos to VisionHome living and Fill Out the Form.

As we know the needs of our customers very well, we can realistically assess whether we can rent out your furnished apartment or not. If you are unsure if your furnished apartment fits into our portfolio, send some photos to welcome@vision-home.de in advance. You can either enter the details of your furnished apartment by filling out our online form or contact our team directly, so we can send you a PDF to be filled out by hand.

Professional Photo Appointment.

After examining the forms and photos, a team member will contact you to arrange a personal viewing appointment. So that we can present the apartment to our customers as realistically as possible and in the best light, these personal visits are very important to us. We will take professional pictures of your furnished apartment during this appointment.

2

3

Prepare the Apartment for the Photo Appointment.

In order to best be able to rent your furnished apartment, it should be nicely prepared for the photo appointment. The apartment should be cleaned and tidied, as well as decorated nicely. In addition, it’s important that the beds are made – optimally, with a bedspread. Please make sure that all lamps are functioning. If you have any questions about this, please feel free to contact our team.

Review Exposé and Confirmation.

We will create a professional exposé for your apartment based on the details you have entered in the form and the photos we have taken. As soon as the exposé is complete, we will send you a link to review everything and confirm that all is correct (or, if necessary, you can suggest changes).
The exposé will be published on the homepage www.vision-home.de, shown on other real estate sites, and possibly on our social media channels. In addition, we will offer your furnished apartment to our customers, who might not be looking at our homepage. We have an existing network of companies, embassies and film production companies who want to rent furnished apartments in Berlin for their employees.

4

5

Showings.

As soon as we receive a request from a potential tenant, we will let you know. The showings with prospective tenants are coordinated by the VisionHome living team and carried out personally. You can either deposit a key with us or with another person you trust, so that we can carry out the showings at any time we need, even if you are not available. Of course, you can also show the apartment to the potential tenant in person, or with us.

Signing of the Lease.

If the prospective client chooses your furnished apartment, we will send you all contract-relevant data and look after you during the complete contract negotiations. If you would prefer a different tenant, we will of course continue to search for a suitable tenant to your liking. The rental agreement is set for a fixed period of time with an end-date and usually includes the option of an extension, which is also fixed for a certain amount of time. Additionally, we will need some information from you for the preparation of the lease: name, address, as well as your bank account numbers for the payment of the rent and the deposit.
Once the tenant signs the rental contract, we then send it to you for your signature. Usually the rental contract is only sent digitally. If you need an original, please contact our team.

6

7

Check payment.

After signing the lease, the tenant must transfer the deposit to your account. Before your tenant receives the keys to the furnished apartment and can move in, both the deposit and the first month’s rent must be in your account. Please let us know when these have been credited to your account. We ask the tenant, in addition, for a transfer confirmation.

Handing Over the Apartment and Keys.

Now you can handover your furnished apartment to your tenant. We will gladly coordinate the appointment for the handover for you. When handing over the apartment, we recommend that you document the condition of the apartment in a handover protocol. We can provide a template for this. Please note that at this time you also need to provide a name tag for your tenant on the door, doorbell and mailbox. Before you leave, a final cleaning must be carried out. You are welcome to coordinate all of this through our team. You do not have to do all the handover duties personally; you can ask a third party to do this or use our paid service.

8

1. Send Photos to VisionHome living and Fill Out the Form.

As we know the needs of our customers very well, we can realistically assess whether we can rent out your furnished apartment or not. If you are unsure if your furnished apartment fits into our portfolio, send some photos to welcome@vision-home.de in advance. You can either enter the details of your furnished apartment by filling out our online form or contact our team directly, so we can send you a PDF to be filled out by hand.

2

2. Professional Photo Appointment

After examining the forms and photos, a team member will contact you to arrange a personal viewing appointment. So that we can present the apartment to our customers as realistically as possible and in the best light, these personal visits are very important to us. We will take professional pictures of your furnished apartment during this appointment.

3. Prepare the Apartment for the Photo Appointment

In order to best be able to rent your furnished apartment, it should be nicely prepared for the photo appointment. The apartment should be cleaned and tidied, as well as decorated nicely. In addition, it’s important that the beds are made – optimally, with a bedspread. Please make sure that all lamps are functioning. If you have any questions about this, please feel free to contact our team.

4

4. Review Exposé and Confirmation

We will create a professional exposé for your apartment based on the details you have entered in the form and the photos we have taken. As soon as the exposé is complete, we will send you a link to review everything and confirm that all is correct (or, if necessary, you can suggest changes).
The exposé will be published on the homepage www.vision-home.de, shown on other real estate sites, and possibly on our social media channels. In addition, we will offer your furnished apartment to our customers, who might not be looking at our homepage. We have an existing network of companies, embassies and film production companies who want to rent furnished apartments in Berlin for their employees.

5. Showings

As soon as we receive a request from a potential tenant, we will let you know. The showings with prospective tenants are coordinated by the VisionHome living team and carried out personally. You can either deposit a key with us or with another person you trust, so that we can carry out the showings at any time we need, even if you are not available. Of course, you can also show the apartment to the potential tenant in person, or with us.

6

6. Signing of the Lease

If the prospective client chooses your furnished apartment, we will send you all contract-relevant data and look after you during the complete contract negotiations. If you would prefer a different tenant, we will of course continue to search for a suitable tenant to your liking. The rental agreement is set for a fixed period of time with an end-date and usually includes the option of an extension, which is also fixed for a certain amount of time. Additionally, we will need some information from you for the preparation of the lease: name, address, as well as your bank account numbers for the payment of the rent and the deposit.
Once the tenant signs the rental contract, we then send it to you for your signature. Usually the rental contract is only sent digitally. If you need an original, please contact our team.

7. Check payment

After signing the lease, the tenant must transfer the deposit to your account. Before your tenant receives the keys to the furnished apartment and can move in, both the deposit and the first month’s rent must be in your account. Please let us know when these have been credited to your account. We ask the tenant, in addition, for a transfer confirmation.

8

8. Handing Over the Apartment and Keys.

Now you can handover your furnished apartment to your tenant. We will gladly coordinate the appointment for the handover for you. When handing over the apartment, we recommend that you document the condition of the apartment in a handover protocol. We can provide a template for this. Please note that at this time you also need to provide a name tag for your tenant on the door, doorbell and mailbox. Before you leave, a final cleaning must be carried out. You are welcome to coordinate all of this through our team. You do not have to do all the handover duties personally; you can ask a third party to do this or use our paid service.

Helpful Links: Rent a Furnished Apartment in Berlin

On our website you will find more information on all questions regarding furnished apartment rentals. If you still have questions about the renting out process, you will find detailed answers on the page FAQ Landlords. Or you can contact us directly in person. We are happy to help.

You can offer your apartment here and enter the details.